1. ohmyrichard
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    ohmyrichard Active Member

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    Note-Writing Format

    Discussion in 'Word Mechanics' started by ohmyrichard, Mar 22, 2009.

    Hi, everyone.
    Yesterday I read in a reference book on note-writing compiled by a Chinese college teacher the following sample:
    Sept. 15, 2007
    Dear Lynn,
    We are thinking about holding a meeting to discuss the problem of electricity shortage of our factory on 25 September. Would you please prepare a presentation on the possible solutions to the problem? Please call me if you agree to make the presentation. Many thanks!
    Yours sincerely,
    Katrina
    My question is, Should we have the last sentence "Many thanks!" as a new paragraph? Is there a rule for such expressions as "Many thanks!", "With best regards.", "Best wishes.", etc.? Should they indiscriminately be a new one-sentence paragraph?

    Thanks in advance.
    Richard
     
  2. madhoca
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    madhoca Contributing Member Contributor

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    The style of this looks informal, e.g. the use of first names, 'please call me'.

    So, the 'many thanks' seems OK where it is, but the 'yours sincerely' isn't right for an informal memo. 'Regards' or something would be more suitable to close it.

    Or, better still, the 'many thanks' could take the place of 'yours sincerely' to close the communication, and then, yes, it would be on a different line.

    Hope these ideas help!
     
  3. Rei
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    Rei Contributing Member Contributor

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    Since it's closed with a "Yours sincerely" I wouldn't. Even if there was a rule, which I don't think there is, I doubt it's a very strict rule. English is a language with several loose rules.
     
  4. ohmyrichard
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    ohmyrichard Active Member

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    Thanks for replying to my post. And I should also thank you for pointing out the mistakes in the sample note in style.
    Your ideas are great and I appreciate them.
     
  5. ohmyrichard
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    ohmyrichard Active Member

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    Did you mean that you wouldn't have "Many thanks." as a new paragraph?
    Thanks.
     
  6. madhoca
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    madhoca Contributing Member Contributor

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    As it is, I don't think it needs a new paragraph.
     
  7. Rei
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    Rei Contributing Member Contributor

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    Yeah, I wouldn't use it as a new paragarph unless you got rid of "yours sincerely". If you did, many thanks would be closing it. In this case, since it's not, no new paragraph needed.
     
  8. ohmyrichard
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    ohmyrichard Active Member

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    Thank you, Rei.
     

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